BYLAWS OF THE
ARIZONA DEMOCRATIC VETERANS CAUCUS
1.01 The organization shall be known as the Arizona Democratic Veterans and Military Family Caucus.
2.01 The mission of the Arizona Democratic Veterans Caucus (hereinafter “the caucus” is to organize Arizona Democratic Veterans and to develop an inclusive and ongoing relationship between members of the Caucus and the Arizona Democratic party.
PURPOSE AND OBJECTIVES
3.01 Purpose. The purpose of the Caucus is to develop, establish, and maintain an inclusive ongoing relationship between members of the Caucus and the Arizona Democratic Party, pursuant to the APD Bylaws approved June14, 1980, as amended January 26, 2008.
3.02 Objectives. The objectives of the Caucus are to:
(a) Show returning Veterans that they will have a voice in the political process of their country and the state of Arizona.
(b) Elect Democrats and to work to strengthen the Arizona Democratic Party.
(c) Inform ourselves and the Arizona Democratic Party on issues concerning veterans and their families on local, state, and national levels.
(d) Encourage Veterans to become elected Precinct Committeepersons, seek election as a State Committeeperson and seek
(e) Support and elect Democratic candidates.
(f) Support and promote the principles of Clean Elections.
(g) Encourage participation in all election processes.
4.01 MEMBERSHIP CLASSES. The caucus shall have three classes of membership: (i) Voting Members, (ii) Associate Members, and (iii) Honored Members. (i) “Voting Members” are registered Democrats in the State of Arizona who are veterans who have served honorably in the United States Armed Forces with an interest in developing and understanding the issues affecting veterans; or registered Democrats in the State of Arizona who are active duty personnel now serving in the Armed Forces, National Guard, or Reserves, of the United States with an interest in developing and understanding the issues affecting veterans; or one immediate family member, registered Democrat in the state of Arizona, of serviceperson KIA, POW, MIA or grievously wounded or injured while honorably serving on active duty in the United States Military with an interest in developing and understanding the issues affecting veterans.
(ii) “Associate Members” are registered Democrats who are committed to the Democratic Party with an interest in developing and understanding the issues affecting veterans.
(iii) “Honored Members” must be registered Democrats who are elected or have been elected to public office who are committed to the Democratic Party with an interest in developing and understanding the issues affecting veterans.
4.02 Voting Members. Voting Members must:
(a) Be able to prove honorable military service in the United States military.
(b) Be able to prove active duty, Reserve or National Guard service.
(c) Be able to show an immediate familial relationship to a military service person who has been designated as KIA, POW, MIA, or grievously wounded or injured while honorably serving on active duty in the United States Military.
(d) Support and enhance the Mission and Purpose of the Caucus.
(e) Be a registered Democrat in the State of Arizona.
4.03 Associate Members. Associate Members shall be:
(a) Registered Democrats who are committed to the Democratic Party with an interest in developing and understanding issues affecting veterans.
(b) Associate Members shall have no voting rights.
4.04 HONORED MEMBERS. Honored members shall be:
(a) Registered Democrats who are elected public officials or have been elected to public office who are committed to the Democratic Party and have shown a commitment to issues affecting veterans.
(b) Honored Members shall have voting rights.
4.05 ALL MEMBERS: All members of the Caucus shall:
(a) Support non-discrimination among the members and others on the basis of race, color, national origin, age, gender, sexual orientation, religion, disability, or handicap.
(b) Refrain from using their membership status for the purpose of self-promotion or the promotion of personal causes.
(c) Refrain from using their membership status for the purpose of endorsing a candidate in a contested Democratic primary.
GENERAL CAUCUS MEETINGS
5.01 FISCAL YEAR. The fiscal year of the Caucus shall coincide with the state party’s fiscal year.
5.02 QUARTERLY MEETINGS. General Meetings of the Caucus shall be held quarterly.
5.03 NOTICES. Notices of General Caucus Meetings shall be sent using standard forms of communications, including e-mail, at least one week (7 calendar days) in advance and shall be open to all Voting, Associate and Honored Members.
5.04 OUTREACH AND TRAINING MEETINGS.
(a) Notices of meetings for outreach and/or training shall be provided by standard forms of communication, including e-mail, at least one week (7calendar days) in advance of such meeting.
(b) Outlook and training meetings shall be open to all Voting and Associate Members.
5.05 QUORAM. The presence of Fifteen Percent (15%) of the voting members shall constitute a quorum sufficient to conduct official business at any General and Special Caucus Meeting.
EXECUTIVE BOARD MEMBERS
6.01 BOARD MEMBERS. The executive Board Members of the Caucus shall consist of a Chairperson, Vice-Chairperson, Secretary, Treasurer, and Statistical/Recruitment Officer.
6.02 PREREQUISITES. To serve on the Executive Board a person must be a Voting Member of the Caucus in good standing.
6.03 TERM . Members of the Executive Board shall be elected for a two-year term beginning with the reorganization of the Arizona Democratic Party in January of each year following a General Election.
6.04 ELECTION. Executive Board members shall be elected in accordance with the DNC Bylaws (50% plus1) through non-secret ballot.
6.05 VOLUNTARY SERVICE. All Executive Board Members are volunteers and shall not receive any monetary compensation for their service on the Board.
6.06 QUORUM. Three (3) executive Board Members shall constitute a quorum.
6.05 DUTIES. The duties of the Executive Board Members are set forth in Article VIII of these Bylaws.
EXECUTIVE BOARD MEETINGS
7.01 REGULAR BOARD MEETINGS. The Executive Board shall meet at a specified location or by teleconference or web conference no less than four (4) times per year.
7.02 JOINT MEETINGS. The Executive Board shall schedule a joint meeting with all other Arizona Democratic Caucuses at least one time per year.
7.03 CALL OF MEETINGS. The Chairperson or three other Members of the Executive Board may call a regular Executive Board Meeting.
7.04 SPECIAL MEETINGS. Any Executive Board member may call a special meeting. Once requested, a Special Board meeting may be called by a quorum of the Executive Board.
7.05 SPECIAL ATTENDANCE. Attendance at all Special Board Meetings is mandatory.
7.06 TELECONFERENCE & INTERNET MEETINGS. General and Special Meetings may be conducted by teleconference or web conference provided that notice of such a meeting is given at least a week (7 calendar days) in advance. Such notice may be waived by consent of a quorum (3/5 of the Executive Board) of the Executive Board Members.
7.07 LOCATIONS OF REGULAR & SPECIAL BOARD MEETINGS. The site of Executive Board meetings may be rotated to different locations to alleviate the burden of travel.
DUTIES OF THE EXECUTIVE BOARD
8.01: GENERAL POWERS & DUTIES OF BOARD MEMBERS. All Executive Board members shall be involved in education, political training, voter outreach and active participation in the Arizona Democratic Party and shall actively participate in the educational process of the local, state, and national political system.
8.02 SPECIFIC POWERS & DUTIES OF BOARD MEMBERS:
(a) Chairperson (“Chair”). The Chairperson shall preside at all meetings; and serves as the principal spokesperson for the Caucus. The Chair shall create standing committees, subcommittees, or special committees deemed as necessary to achieve the purpose and objectives of the Caucus. The Chair shall serve as an ex-officio member of all committees except for the Election Committee. The Chair must refrain from using the office to advance any cause of any candidate, including his or herself. Only the Chair or Vice Chairperson may excuse absences. The Chair shall cast a vote only in the event of a tie.
(b) Vice-Chairperson (“Vice Chair”). The Vice-Chairperson shall assist the Chair. In the absence of the Chair, the Vice Chair will assume all duties of the Chair. The Vice Chair will preside over meetings in the Chair’s absence, perform the duties of the Chair when the Chair is unable to act, and may serve on and chair special project committees. The Vice Chair may serve as chairperson for policy, legislation and voter outreach training committees and shall perform other duties as assigned by the Chair.
(c) Secretary. The Secretary shall attend all General Caucus Meetings, Executive Board teleconference or web conference meetings, and regular Executive Board meetings and keep the Minutes of all such meetings. The Secretary must provide notice of all meetings and ensure that official Executive Board records are in order and available for inspection. The Secretary shall maintain a register of the addresses, telephone numbers and e-mail addresses of Caucus members and all documents relating to the Caucus. The Secretary receives, records, and answers all regular and e-mail communications and is responsible for informing all Executive Board Members about all communications and shall perform other duties as assigned by the Chair.
(d) Treasurer. The treasurer shall maintain accurate records in accordance with policies, procedures, responsibilities, and duties as defined in the Arizona Democratic Party Bylaws. The Treasurer must attend financial workshops and training deemed appropriate by the Executive Board that does not conflict with the requirements of the Arizona Democratic Party Bylaws.
(e) STATISTICAL/RECRUITMENT OFFICER. This officer shall maintain, compile and oversee statistical and recruitment matters for the Caucus. This officer shall develop and establish a Veteran database to include demographics, voting patterns, geographic, statistical data and trends; etc. This officer shall work closely with the Secretary and Treasurer to compile information for reporting purposes and shall perform other duties as assigned by the Chair.
REMOVAL AND REPLACEMENT OF EXECUTIVE MEMBERS
9.01 VANCANCIES. A vacancy on the Board will occur when an Executive Board Member dies, resigns, is removed by the Board, or no longer resides in Arizona.
9.02 TEMPORY APPOINTMENT. Any vacancies on the Executive Board shall be temporarily filled by consensus of the Executive Board until elections can be held at the next General Caucus Meeting.
(a) Chair/Vice Chair Vacancy. If the position of Chairperson or Vice Chair person becomes vacant, the highest ranking Executive Board Member shall call a Special Executive Board Meeting to temporarily fill the position.
(b) Secretary/Treasurer/Statistical/Recruitment Officer Vacancy, A vacancy in the position of Secretary, Treasurer, or Statistical/Recruitment Officer will be filled by the Chair within the thirty (30) day period immediately following the vacancy or the remaining Board members shall fill the vacancy by consensus.
(c) Time-limit on Vacancy. Any vacancy of the Executive Board must be filled within thirty (30) days.
9.03 REMOVAL OF EXECUTIVE BOARD MEMBERS. An executive Board Member shall be removed by quorum vote of the total number of sitting Executive Board Members for any of the following reasons:
(a) Intentional violation of Arizona Democratic Party rules.
(b) Intentional violation of the law.
(c) Malfeasance – A wrongful or unlawful act, wrongdoing or misconduct by an official.
(d) Aiding or supporting any political party other than the Democratic Party.
(E) Two (2) unexcused absences during the calendar year.
(f) Failure to disclose an actual or potential conflict–of-interest.
(g) Any act deemed to be offensive and/or improper or unethical, or any act or acts involving moral turpitude.
9.04 PROCEDURES FOR REMOVAL OF BOARD MEMBER. The following procedures are to be filed for the removal of any Executive Board Member.
(a) The initial complaint should be filed with any member of the Executive Board.
(b) A review of the complaint must be completed by the Executive Board within five (5) business days.
(c) A special Meeting must be held within one week (7 calendar days) of completion of the review of the complaint.
(d) At the conclusion of the Special Meeting, the Executive Board shall vote on the motion for removal.
(e) A quorum vote of the Executive Board Members present is necessary to remove the Executive Board Member.
(f) The decision of the Executive Board is final and there is no process for review or appeal.
(g) All information concerning the removal process will be forwarded to the Chairperson of the Arizona Democratic Party.
OTHER GUIDELINES AND RESPONSIBILITIES
10.01 CAUCUS RECORDS & REPORTS.
A. Books & Records. The Caucus shall maintain correct accounts, books, and records of Caucus activities.
B. Inspection. Caucus records and books are to be open for inspection upon reasonable notice to the Executive Board Members and for purposes approved by the Executive Board
C. Quarterly Report. A Quarterly Report of Caucus Membership and Accounting shall be provided to the Executive Board Members and to the Arizona Democratic Party at each quarterly meeting.
D. Responsible Parties. The Quarterly Report shall be generated, compiled and prepared by the Secretary, Treasurer, and Statistical/Recruitment Officer.
E. Use of Data. All information generated, compiled, and prepared shall be used primarily for statistical purposes in contacting members for meetings and disseminating information.
F. Authorization for Release of Data. No personal information shall be sold or shared without prior authorization from the individual member. Individuals who wish to opt out of any data-sharing activities should contact the Executive Board.
10.02 AMENDMENTS TO THE BYLAWS.
A. PROPOSAL. Amendments to the Caucus Bylaws may be proposed by an Executive Board Member at a regularly scheduled General Caucus meeting. Notification of the amendment must be in accordance with Article XII, Section 2, and Of the Arizona Democratic Party Bylaws.
B. APPROVAL. A proposed amendment to the Bylaws must be approved by a majority vote (50% plus 1) of the Voting Members in attendance at a regularly scheduled General Caucus meeting for which a quorum is present.
C. NO CONFLICT. Amendments to the Bylaws must not conflict with the rules of the Arizona Democratic Party.
D. Records. Amendments to the Bylaws shall be provided as record to the Arizona Democratic Party and as requested by any interested parties.
10.03 CONFLICTS-OF-INTEREST. Members of the Caucus – including Voting, Associate, Honored, and Executive Board Members shall refrain from using their position or membership status to advance any cause of any candidate including his- or herself.
11.01. COMPLIANCE. In accordance with ARTICLE VI, SECTION 6 of the Arizona Democratic Party Bylaws, these Bylaws will be considered ratified when a minimum number of twenty (20) State Committee Members are enrolled as members reside in at least three (3) Arizona Counties and vote for adoption.
11.01. GOAL AFTER RATIFICATION. At the time of ratification the Voting Members, Associate Members and Honored Members shall work to attain the minimum number of seventy-five (75) members, in good standing, which will entitle the Caucus to select one of its members to be a voting member of the Executive Committee of the Arizona Democratic Party.
These Bylaws were amended at the Nov, 2008 meeting in Tucson, AZ